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Administration Assistant – Record Management Organization 2023

Administration Assistant – Record Management Organization 2023
Administration Assistant – Record Management Organization 2023

About VisionFund Tanzania:
VisionFund Tanzania is a non-profit microfinance institution dedicated to improving the lives of children and their families. We are currently seeking a detail-oriented and organized Administration Assistant to join our team and support record management activities.

Administration Assistant – Record Management Organization 2023
Administration Assistant – Record Management Organization 2023

Administration Assistant – Record Management Organization

Responsibilities:

  • Record Keeping: Maintain accurate and up-to-date records, including physical and electronic files.
  • Data Entry: Enter data into databases and spreadsheets with a high degree of accuracy.
  • Filing: Organize and manage physical and digital files for easy retrieval.
  • Document Tracking: Monitor the movement and location of important documents.
  • Archiving: Ensure proper archiving and disposal of records in compliance with organizational policies.
  • Assist in Reporting: Provide support in generating reports and data analysis as needed.
  • Communication: Liaise with other departments to facilitate efficient record management.
  • Compliance: Ensure compliance with data protection and confidentiality policies.

Qualifications:

  • Diploma or Bachelor’s degree in administration, records management, or a related field.
  • Proven experience in record management or administrative roles.
  • Proficiency in using computer software, including Microsoft Office applications.
  • Strong organizational skills with an eye for detail.
  • Excellent communication and interpersonal skills.
  • Ability to work independently and prioritize tasks.
  • Knowledge of records management best practices is a plus.
  • Fluent in English (written and spoken).

Duration: This is a full-time position with opportunities for career growth within VisionFund Tanzania.

Benefits:

  • Competitive salary and benefits package.
  • Opportunities for professional development and training.
  • A collaborative and supportive work environment.
  • The chance to make a meaningful impact on the lives of children and families in Tanzania.

To Apply:
Interested candidates are invited to submit their CV and a cover letter outlining their qualifications and interest in the position to [vftHRstaff@vftz.co.tz].

Application Deadline: [The application should reach the undersigned not later than 29th September 2023.]

VisionFund Tanzania is an equal opportunity employer and encourages applications from candidates of all backgrounds. Only shortlisted candidates will be contacted for interviews.

Join our team at VisionFund Tanzania and help us maintain accurate and organized records to support our mission of empowering families and improving children’s lives through microfinance. Your attention to detail and commitment to record management will contribute to our success.

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