Senior Process Automation Manager - Payroll (d/f/m)

Personio's intelligent HR platform helps small and medium-sized organizations unlock the power of people by making complicated, time-consuming tasks simple and efficient. Our team of 1,500 Personios is building user-friendly products that delight our 15,000+ customers and their 1.5 million employees. Ready to make an impact from day one?

This role requires you to be in the office three days per week, with the option to be based in either Munich or Berlin. If you are located elsewhere in Germany, remote work is also possible.

At Personio, we're building the future of HR technology - and that means creating world-class payroll solutions that empower businesses across Europe. Our Payroll Sales and Operations team is at the heart of this mission, ensuring our payroll products are scalable, efficient, and deliver exceptional value to our customers and internal teams alike.

This role is all about leveraging automation and AI to transform our Payroll Operations. You'll design and build intelligent automation solutions that eliminate manual work, scale our processes, and unlock new efficiencies across our payroll function. By combining cutting-edge AI technologies with deep process expertise, you'll create the tools and workflows that enable our team to operate at scale while maintaining accuracy and compliance.

Role Responsibilities: What you'll do

• Automation & Process Optimization: You design, build, and implement automation solutions to streamline payroll operations, reducing manual effort and increasing accuracy across payroll workflows

• Process Governance: You establish and maintain clear process documentation, governance frameworks, and quality standards to ensure consistency and compliance across all payroll operations

• Enablement & Knowledge Scaling: You create comprehensive training materials, documentation, and enablement resources to empower the payroll team and ensure knowledge is accessible and scalable as we grow

• SME Support & Consultation: You act as a subject matter expert, providing guidance and support to internal stakeholders on payroll processes, tools, and automation capabilities

• Product Feedback Loops: You collaborate closely with Product and Engineering teams to gather payroll operations insights, identify pain points, and influence the product roadmap based on internal user needs

• Tooling & System Integration: You evaluate, implement, and optimize payroll tools and integrations, ensuring seamless data flows and system connectivity across platforms

• Continuous Improvement: You proactively identify opportunities for process improvements, pilot new solutions, and measure the impact of automation initiatives on team efficiency and scalability

Role Requirements: What you need to succeed

• Experience & Language: You have 5+ years of experience in process automation or automation roles, ideally in a fast-paced tech or SaaS environment. You are fluent in German and English

• Technical & Automation Skills: You have hands-on experience with automation tools (e.g., Zapier, Make, Python, or RPA platforms) and are comfortable building workflows, integrations, and process automations without always relying on engineering support

• AI & Intelligent Automation: You have experience working with AI technologies and understand how to leverage AI-driven solutions to enhance automation capabilities and drive process efficiency

• HR Automation & Tool Building: You have hands-on experience building automation solutions in the HR domain, creating custom tools and workflows that streamline HR processes and improve operational efficiency

• Stakeholder Management: You collaborate effectively with cross-functional teams including Product, Engineering, and Operations, ensuring alignment and driving projects forward in a matrixed environment

• Data-Driven Mindset: You use data and metrics to identify inefficiencies, measure the impact of automation initiatives, and make informed decisions that drive continuous improvement

• Problem-Solving & Ownership: You proactively identify problems, take ownership of solutions from concept to implementation, and thrive in ambiguous situations where you need to figure things out independently

Why Personio

Personio is an equal opportunities employer, committed to building an integrative culture where everyone feels welcomed and supported. We embrace uniqueness and understand that our diverse, values-driven culture makes us stronger. We are proud to have an inclusive workplace environment that will foster your development no matter your gender, civil status, family status, sexual orientation, religion, age, disability, education level, or race.

At Personio, we value in-person collaboration while also offering flexibility. This role is office-based, with 3 days per week required in your contracted office location. The remaining days can be worked from home or in the office if you prefer. In addition, you’ll have 20 Flex Days per year to work remotely from other locations.

Aside from our people, culture, and mission, check out some of the other benefits that make Personio a great place to work:

• Receive a competitive reward package – reevaluated each year – that includes salary, benefits, and pre-IPO equity

• Enjoy 28 days of paid vacation, plus an additional day after 2 and 4 years

• Make an impact on the environment and society with 1 (fully paid) Impact Day

• Receive generous family leave, child support, mental health support, and sabbatical opportunities

• We enjoy gathering for meals, cultural initiatives, and events like local Summer Sessions and year-end celebrations. There's also healthy snacks, drinks, and a weekly catered lunch