Executive Assistant (f/m/d) with German and Russian skills

AUTODOC is a technology company with a leading e-commerce platform for vehicle parts and accessories in Europe. Founded in 2008 in Berlin, we are now 5,000 people from 68 nationalities, collaborating to make mobility easy and sustainable. By placing technology at the core of everything we do, we manage to serve customers in 27 European countries in 23 languages.

Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

We are looking for an experienced Executive Assistant (f/m/d) with German and Russian skills for our Management Team in Germany, Berlin.

You know the collaboration with top managers by heart, you don’t need direction to increase productivity due to your proactiveness and you have the desire to improve yourself and continuously learn new skills? Then keep reading!

Aufgaben

• Calendar Management: Oversee the manager’s calendar by preparing daily, weekly, and monthly schedules, optimizing time for deep work by reducing distractions and analyzing time spent.
• Trip & Meeting Coordination: Organize (business) trips, meetings with partners, and manage absences such as vacations and sick leaves. Additionally, handle the travel reimbursement process.
• Communication Handling: Structure all inbound communication and draft updates or responses for teams and colleagues, including preparing notes and news for upcoming meetings.
• Performance Review Support: Collect and organize initial feedback for quarterly and annual performance reviews with direct reports.
• Team Event Coordination: Assist in organizing team events and gatherings to ensure smooth operations.
• Task Automation: Continuously look for ways to automate routine tasks and processes to improve efficiency in daily operations.

Qualifikation

• Experience: A minimum of 3 years of experience as an Executive Assistant or in a similar role within a fast-paced, international environment.
• Language Skills: Fluency in German, Russian and English is required.
• Organizational Skills: Strong organizational abilities to manage complex schedules, prioritize tasks, and stay on top of changing priorities.
• Communication: Excellent verbal and written communication skills, enabling professional interactions with employees at all levels.
• Discretion: Trusted to handle confidential information with care and professionalism.
• Tech Savvy: Comfortable with technology, with the ability to quickly adapt to new tools and platforms.

Benefits

• Competitive salaries based on your professional experience.
• Annual vacation of 30 working days and 1 additional day off on your birthday.
• Allowance for Urban Sports Club membership.

Join us today and let’s create a success story together!