Workplace Design Project Manager

About Wolt

At Wolt, we create technology that brings joy, simplicity and earnings to the neighborhoods of the world. In 2014 we started with delivery of restaurant food. Now we're building the delivery of (almost) everything and you'll find us in over 500 cities in 30 countries around the world. In 2022 we joined forces with DoorDash and together we keep on dreaming big and expanding across the globe.

Working at Wolt isn't always easy, but it's definitely exciting. Here you'll learn more, build more, and ship more than in most other companies. You'll be challenged a lot, but also have a lot of fun on the way. So, if you're a self-starter with drive and entrepreneurial spirit, this could be the ride of your life.

We're seeking a creative and driven Workplace Design Project Manager to join our Real Estate & Facilities team. Our team's mission is to create spaces where our people can do their best work, whether they're building new features, analyzing data, or simply grabbing a coffee. We believe that doing "common things uncommonly well" applies not only to our products but to our offices, too.

If you are someone proactive and comfortable taking initiative, and you want to join a fast-paced environment that is always exciting, this is a unique opportunity for you to join us at Wolt.

What you'll be doing

In this role, you'll be leading the design thinking and strategic vision for our global office spaces. You will work alongside our Real Estate & Facilities & Construction team members and own the end-to-end design and project management of our office fit-outs, from concept to completion, while you focus on shaping our physical spaces to reflect our unique brand and culture.

Day-to-day in this role you'll:

• Lead the design vision for our offices. Creating spaces that are not just functional, but delightful, collaborative, and inspiring.
• Define and maintain global workplace design standards for layouts, brand integration, space utilization, and overall look & feel.
• Deliver office projects end-to-end; through relocations and fit-outs, refits, and in-situ moves, in close partnership with our real estate and workplace teams. You'll also collaborate across the wider business with Brand, IT, Security, Workplace, and Delight teams to deliver integrated, people-focused workplace solutions.
• Manage external design partners and vendors, ensuring quality, creativity, and alignment with Wolt standards.
• Work with workplace teams to monitor post-occupancy feedback and data to continuously improve workplace experience and performance.
• Occasionally travel globally to support project design, implementation, and quality reviews.

Our humble expectations

• Multi-year experience managing office designs and fit out projects in a fast-paced, high-growth environment.
• You are comfortable managing multiple projects with changing priorities.
• You are an excellent communicator and are comfortable working with a variety of stakeholders, from senior leadership to external partners.
• You have strong ambiguity management skills and a positive, can-do attitude when faced with new challenges.
• You are a proactive problem-solver and have the energy to see a project through to completion, taking ownership beyond the obvious.
• Use of relevant tools such as AutoCAD, Revit, SketchUp, Rhino, or similar
• Workplace analytics or IWMS tools for utilization and planning.
• Ability to travel as needed
• English language

What we offer

Working at Wolt no day is ever the same.

This role offers you a global remit to shape the design of Wolt offices across 35+ countries and a chance to combine creativity with structure. It is a unique opportunity to shape the physical environment of a rapidly growing global company.

As a business and team, we value autonomy and trust you to make the right decisions, while always supporting you in your growth and development. You will get to work with smart, humble, and kind people who take their work seriously but not themselves. You will learn more, build more, and ship more than in most other companies, and you'll have fun along the way.

• Cross-functional collaboration with talented colleagues in Brand, IT, Security, Workplace, and Delight.
• A role where you'll learn more, build more, and ship more than in most companies — with autonomy, trust, and plenty of fun along the way.

Next steps

We know that applying for a new job can feel a bit overwhelming, so we've put together some steps to help you know what to expect. Our hiring process is designed to be a good match for both of us.

After your application is reviewed by a human, in our interview process where you get to meet our TA; hiring managers, peers; and the chance to present your approach to working in a short assignment.

Our Commitment to Diversity and Inclusion

We're committed to growing and empowering a more inclusive community within our company, industry, and cities. That's why we hire and cultivate diverse teams of people from all backgrounds, experiences, and perspectives. We believe that true innovation happens when everyone has room at the table and the tools, resources, and opportunity to excel.