Payroll Specialist (m/w/d)

Ready to keep the Big Mamma Squadra running smoothly with precision, care, and perfectly aligned payslips?

BIG MAMMA is a squadra of more than 2,800 passionate individuals behind 30 iconic Italian restaurants and food markets across the UK&I, France,Monaco, Belgium, Spain, Germany, Italy, and Dubai. With over 10,000 guests a day, we deliver joyful, authentic Italian experiences – 100% homemade, 100% fresh, with products imported directly from Italy.

We’re looking for a Payroll & Administration Specialist – Germany, based in Berlin, to manage payroll operations, HR administration, and compliance for our growing German team. With 200+ employees across Giorgia (Munich), Edmondo (Hamburg), and Coccodrillo (Berlin) – this role is key to ensuring a smooth People experience for our teams on the ground.

You will report to the Head of People Germany and work closely with our restaurant managers, local leadership, and external partners.

🎯 Your Mission

• Manage the monthly payroll cycle for all German employees in collaboration with external providers
• Verify salary changes, bonuses, benefits, and statutory deductions
• Ensure compliance with German labour law, social security, and tax regulations
• Prepare and issue employment contracts, amendments, and essential HR documents
• Support employee registrations with authorities and maintain GDPR-compliant records
• Manage onboarding and offboarding admin (certificates, Arbeitsbescheinigungen, etc.)
• Track probation periods, fixed-term contracts, and key lifecycle milestones
• Partner with Finance for payroll reconciliation and year-end tasks
• Handle communication with German authorities (e.g., Finanzamt, health insurance funds, Employment Agency)
• Identify opportunities to improve administrative and payroll processes
• Support international mobility cases (Italy ↔ Germany), ensuring smooth administrative steps

🌱 Your Profile

• Around 5 years’ experience in German payroll and HR administration
• Solid understanding of German employment law, payroll, tax, and social security requirements
• Experience working with external payroll providers
• Comfortable using HRIS tools (SDW experience is a plus)
• Detail-oriented, reliable, and comfortable managing sensitive data
• Fluent in German and English
• Strong communication and relationship-building skills
• Passionate about people, with a hands-on and solution-focused approach

💚 What We Offer

• A key role supporting our teams across Germany
• A culture of authenticity, energy, and entrepreneurial spirit
• Opportunities to grow with a fast-expanding group
• Staff discounts in our restaurants (the pasta… mamma mia 🍝)

🍕 Ready to support our teams and keep everything running smoothly?
Apply now and help us build something extraordinary.

BIG MAMMA is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, age, or any other characteristic protected by law.