Recruiting & Staffing Manager (all genders)

Description

As Recruiting & Staffing Manager at ctrl QS, you take an exciting and impactful role in our company: bringing the right people together at the right time. You make sure that recruiting feels smooth and transparent for applicants and hiring managers alike – and that our teams are set up for success through smart staffing decisions.
You’ll guide the entire recruiting journey, from the very first contact to onboarding, while ensuring our tools and data are always accurate and reliable. With your structured approach and eye for detail, you support our Staffing Lead and delivery teams, helping them plan ahead and focus on what matters most: delivering great work for our clients.
Staffing is at the core of how we grow as a company – it means connecting talent with opportunities, balancing client needs with team development, and shaping ctrl QS’s future every day. By keeping an eye on new trends, bringing in fresh ideas, and constantly improving our processes, you make sure staffing runs not just seamlessly, but with real impact.
If you’re passionate about people, enjoy combining a human touch with data-driven decision-making, and want to play a key role in how ctrl QS builds its teams, we’d love to hear from you!

What you´ll do

• Own the entire recruiting journey – from first contact to onboarding – and make it a smooth, positive experience for applicants and hiring managers
• Support the Staffing Lead and delivery teams with clear daily and weekly overviews that help everyone plan ahead and stay on track
• Coordinate and prioritize hiring activities in line with capacity needs, making sure the right people are in the right place at the right time
• Keep our ATS running smoothly and use LinkedIn and other platforms to attract and engage great talent
• Maintain accurate staffing data and planning tools as a solid foundation for smart, fast decisions
• Share updates and insights proactively, turning data into clear information for colleagues and managers
• Communicate availability, absences, and staffing updates transparently to keep operations flowing
• Manage freelancer hiring and onboarding with care, ensuring they feel supported and included from day one

What you can offer

• Enthusiasm for recruiting & staffing - You enjoy connecting people with opportunities and making the candidate journey a great experience for everyone
• Clear and confident communication - You have natural people skills and sharp stakeholder management, you know how to get busy minds aligned and keep things moving. You're approachable, persuasive, and always manage to get the answers you need, even from the C-suite. (English is a must)
• Experience with Personio Recruiting (min. 2 years) - You are already familiar with Personio Recruiting feature and can put it to good use right away
• Hands-on, practical mindset - You like things to run efficiently and reliably, and you know the value of good data for smart decisions
• Great organizational skills - You feel at home juggling different priorities and keeping processes flowing without stress
• Helpful, service-oriented attitude - You genuinely enjoy supporting others and making their experience smooth and positive
• Eye for detail and structure - You keep documentation tidy, notice the small things, and make sure information is always reliable
• Proactivity and flexibility - You bring in ideas for improvement, take initiative, and stay positive even when plans change

What we offer

• Work-Life Wellbeing. At ctrl QS, we value your well-being and encourage our team members to maintain a healthy balance between work and personal. We understand that agency life can be highly dynamic and fast-paced, therefore we utilize a time-tracking tool to ensure you receive appropriate compensation through time off for any extra hours worked. Our company offers a flexible working environment, providing options for both full-time and part-time positions. Additionally, you'll enjoy 28 days of vacation every year, ensuring you have the time to recharge and explore your passions outside of work.
• Vibrant Office in Central Berlin and Home Office from Everywhere. Located in the digital heart of central Berlin, our bright office space fosters professional and personal interactions. Our hybrid working setup allows you to work comfortably from home, and we ensure you have all the necessary tools and resources to thrive. Additionally, you'll have the opportunity to enjoy up to 3 months of remote work per year, allowing you to work from any location in the world!
• Continuous Learning and Career Growth. We're dedicated to providing a unique learning environment where you can pursue your career goals. We help you find your place at ctrl QS, with focus on your development goals. You’ll find fluid career paths with opportunities to specialize or grow laterally. Also, our internal Academy offers a wealth of learning opportunities.
• Diverse and Supportive Team. Join our team of 190 passionate, committed, and fun people from more than 40 nations. We celebrate diversity and welcome everyone to bring their unique perspectives, challenge conventions, and ignite creativity. Together, we form a multicultural and fun-loving team that thrives on collaboration.
• People-First Culture. At ctrl QS, we prioritize our people above all else. We strive to cultivate a healthy company culture where everyone feels safe and satisfied. Engage in regular team-building activities, fun sport and health initiatives, monthly team lunches, weekly company breakfasts, and regular team events are all part of the routine. And of course, our famous summer and Christmas parties are not to be missed!

About us

As a partner for global brands rolling out and operating digital solutions across their organizations, we offer a broad range of specialized services from hands-on support to rollout- and change management. We achieve hands-on global implementation, successful adoption of digital solutions, acceleration of digital operations, and fast, flexible and immediate relief within multi-national corporate organizations. At ctrl QS we are at the forefront of corporate digital transformation. Located in the heart of Berlin, we work with some of the world’s top global brands in close and trustful relationships.
Working with ctrl QS, you will experience a fast paced, service-oriented and dynamic environment, combining the highest professional and quality standards while being part of an agile, collaborative, and multicultural team of about 160 employees from over 40 nations. We are continuously learning and growing, offering careers in a wide variety of directions with the possibility to develop and take on new responsibilities quickly. Our success is based on sustainable and healthy growth and we put our team, values and client experience first.