Project Assistant (m/w/d)

Experts. Talents. Personalities.

Be the Backbone of International Projects! For our esteemed client in the energy technology sector, we are looking for a Project Assistant (m/f/d) for the location in Berlin. Join a professional environment where you´ll be at the heart of exciting international consortium projects in the energy industry. This role offers you the opportunity to work closely with senior project leadership, gain exposure to complex multi-stakeholder projects, and develop your skills in project coordination and administration. You´ll interact with diverse internal teams, consortium partners, and clients across different countries, building a strong professional network while managing critical project communications and logistics.

Your tasks:

• Drafting, issuing, and tracking of official project correspondence to consortium partners, clients, and external stakeholders including coordination of internal reviews and approvals
• Organisation and coordination of project meetings, preparation of agendas, minutes, and follow-up actions across internal teams and consortium partners
• Maintenance of project calendars, action lists, task trackers, and correspondence registers to ensure efficient project operations
• Preparation and processing of expense reports and travel arrangements in line with company policies
• Coordination of logistics for project meetings, workshops, and events including meeting rooms, catering, and visitor access
• Maintenance of structured project files and document repositories ensuring proper document control, versioning, and confidentiality
• Liaison with internal departments such as HR, Finance, and Procurement to support project team administrative needs

Your qualification:

• Bachelor´s degree or equivalent experience in Business Administration, Project Management, Engineering, or a related field
• 13 years of experience in a project assistant, administrative, or coordination role, ideally supporting multi-stakeholder or consortium projects
• Excellent written and verbal communication skills with high attention to detail and accuracy
• Strong organisational and time-management abilities with the capability to manage multiple tasks and priorities simultaneously
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with SharePoint or similar collaboration tools
• Fluent English is mandatory, German language skills are a plus

We offer you:

• A permanent employment contract
• Competitive remuneration
• Flexible working hours and home office options
• Opportunities for professional development and training
• Great working atmosphere and a highly motivated team

Show us what drives and motivates youapply now and become part of our inspiring corporate culture!

If you are interested, we look forward to hearing from you. Please send us your application documents, stating your earliest possible starting date, by email to [email protected] or use our online form. For a confidential initial contact, please feel free to call Noemi Idbella at 069/256279923.