Working Student - Administration (m/f/d)

Company Description

About EIT RawMaterials

As the world moves towards a greener future, the demand for raw materials—minerals and metals—is set to increase immensely over the next three decades. Europe faces a critical challenge in securing a stable supply of these essential resources. This challenge is where EIT RawMaterials steps in.

EIT RawMaterials is at the forefront of driving innovation and sustainability in the raw materials sector. As an Innovation Community within the European Institute of Innovation and Technology (EIT), we collaborate with over 300 partners across industry, academia, and research institutes. Together, we forge dynamic, long-term partnerships to develop innovative solutions that meet Europe's growing demand for raw materials.

About the Role

We are looking for a motivated and organized Working Student (m/f/d) - Administration to support our HQ office with a variety of administrative and organizational tasks. This role offers hands-on experience in office management, event coordination, travel organization, and day-to-day business operations. You will work closely with different teams and help ensure a smooth and efficient office environment.

Your Responsibilities

Office Management & Administration

• Support the day-to-day operations of the HQ office

• Assist with correspondence, letters, and document preparation

• Manage office supplies and coordinate orders when needed

• Support filing, record-keeping, and administrative processes

• Help maintain accurate administrative documentation and databases
  

Meeting & Event Support

• Assist in organizing internal meetings, workshops, and team events

• Prepare meeting rooms, presentations, and materials

• Coordinate meeting logistics, invitations, and schedules

• Support guests and visitors during office events
  

Travel & Logistics Coordination

• Assist with booking business travel, accommodation, and transportation

• Support travel documentation and expense-related administrative tasks

• Coordinate logistics for visitors, employees, and external partners
  

General Business Support

• Provide administrative support to different departments and stakeholders

• Assist with invoice processing and procurement-related activities

• Help coordinate internal communication and office announcements

• Support special projects and ad hoc administrative tasks as required

What You Bring

• Currently enrolled in a university program, ideally in Business Administration, Management, Economics, Communications, or a related field

• Strong organizational skills and attention to detail

• Proactive and service-oriented mindset

• Good communication and interpersonal skills

• Ability to manage multiple tasks in a structured manner

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Fluency in German and English

• Must remain enrolled as a student for at least 1-2 additional years

• Availability to work 20 hours per week during the semester

Application Process Overview

• Application Review
  Our team carefully evaluates each application to ensure alignment with the role and our values.
  Please submit your CV in English.
  

• Interview (45-60 minutes)
  Meet with the hiring manager to discuss your experience, motivation, and fit for the role, and go through the assessment.
  

• Offer
  If successful, you’ll receive an offer to join our team and begin your journey with us.