Vendor Operations Project Manager (m/f/d)

AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe.
Present across 27 countries with around 6,000 employees, AUTODOC generated revenue of over €1.8 billion in 2025, supplying more than 9.3 million active customers with its millions of vehicle parts and accessories for car, truck, and motorcycle brands.

Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride!

Job Description

We are looking for a Vendor Operations Project Manager (m/f/d) whose mission is to drive operational excellence across the inbound logistics network by combining rigorous data analysis with hands-on  Gemba  insights.

In this role, you will identify performance bottlenecks, manage the continuous improvement pipeline, and translate complex operational challenges into scalable technical requirements. By fostering strong vendor partnerships and leading cross-functional change initiatives, you will ensure a stable, transparent, and high-performing end-to-end Purchase Order lifecycle.

Qualifications

• Operational Excellence & Performance Analysis:  execute deep-dive Root Cause Analysis (RCA) on Inbound Logistics performance and drive the Continuous Improvement funnel. Collaborate with Data & Analytics teams to build and automate reporting dashboards (PowerBI, Tableau, Advanced Excel), including the implementation of Control Chart setups to monitor process stability and statistically flag performance deviations.
• Project Management & Execution:  support the Supply Chain Excellence roadmap by managing workstreams within the Purchase Order Management program. Translate complex operational issues into clear, simple requirements for Product and Integration teams to drive rapid delivery in a fast-paced environment.
• Vendor Operations & Continuous Improvement:  collaborate with external suppliers to improve performance. Manage the continuous improvement funnel and facilitate Monthly Business Reviews (MBR) by preparing performance reports.
• On-Site "Gemba" Operations:  conduct regular Gemba walks in warehouses to validate processes physically. Log observations regarding ASNs, labels, and delivery flows, identifying blockers, risks, and improvement points to feed into major project requirements.
• Process Optimization & Change Management:  assist in Supply Chain transformation initiatives by mapping End-to-End Purchase Order flows and Invoice Verification processes. Champion change management efforts to ensure new processes are adopted effectively across cross-functional teams.
• Workstream Coordination:  maintain the Inbound Logistics Performance Excellence Project Management environment and coordinate multiple topics in parallel under time pressure, ensuring alignment between internal stakeholders and external partners.

Our requirements:

• Experience: 3+ years of experience in Supply Chain Operations, Logistics Project Management, or Inbound Performance Management. Experience in a fast-paced retail or e-commerce environment is highly desired.
• Methodologies: required experience with Operational Excellence and Continuous Improvement methodologies (e.g., Lean Six Sigma). Must demonstrate a strong ability to conduct Root Cause Analysis and structure problem-solving processes.
• Data & Technical Skills: advanced proficiency in Excel and Business Intelligence tools (PowerBI, Tableau) is mandatory. Knowledge of SQL and Python is a strong plus for deep data mining.
• Operational Knowledge: tangible "Gemba" experience is required. You must be comfortable visiting warehouses, understanding physical logistics flows around ASNs, Labels, integrations within Inbound Ops, and engaging with operational staff.
• Project Management: proven experience in managing cross-functional projects and Supply Chain transformations. Proficiency with project management and ticketing tools (Asana, Jira) is highly valued. Ability to grasp complex operational challenges and translate them into technical requirements for Product teams.
• Mindset: high resilience and ability to deliver fast results under time pressure. Strong communication skills to manage external suppliers and internal stakeholder expectations simultaneously.
• Languages: English is mandatory (Business Fluent). Proficiency in German, Russian, or Polish is considered a strong plus.

Additional Information

What we offer:

• Competitive salaries based on your professional experience.
• Strong annual vacation package, depending on country of hire, and 1 additional day off on your birthday.
• Country-specific additional benefits (e.g., Meal Allowance, Healthcare Insurance).
• Mental Wellbeing Program- providing you and your immediate family members with free and confidential mental and physical health support services for a wide range of personal and work-related issues.
• AUTODOC Corporate Discount.
• Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching.
• Free English and German language classes.
• Flexible working hours and hybrid work.

Take the next step in your career — apply today!