Operations Manager (Pipeline Management) (m/f/d)

Join the team rewriting the rules in private markets.

Moonfare delivers what few others can: the highly sought-after funds and hidden-gem investments that go beyond what most private banks offer. Every opportunity is subjected to a ruthless vetting process; the bar is unforgivingly high. The result? Institutional-quality portfolios for investors who demand more.

Our team combines finance veterans with talent from tech, consulting, law and industries you’d never expect. Headquartered in Berlin, we operate from eight offices across Europe, the US and Asia.

If you're ready to build what's next in private markets, let's talk.

Operations Manager (Pipeline Management) (m/f/d)

Moonfare is seeking a detail-oriented and proactive individual to join our newly established Pipeline Operations team. This team is central to Moonfare's success, ensuring a seamless, compliant and automated fund launch process from end-to-end. This role is a unique opportunity to help build and shape the operational backbone of our investment platform, working at the intersection of our Investments, Sales, Legal, Compliance, Finance and Tax teams.

You will be responsible for managing the fund pipeline, coordinating launches and the designated "source of truth" for all fund pipeline data and timelines. The ideal candidate is a process-driven leader with a strong understanding of fund mechanics, a passion for operational excellence, and the ability to hold cross-functional teams accountable to deadlines.

You will:

• Serve as the primary project manager for end-to-end product pipeline execution, partnering cross-functionally with Investment, Sales, Legal, Compliance, Fund Operations, and Tax teams. You'll drive alignment, manage timelines, and ensure seamless delivery of fund launches across all stages.
• Serve as the single source of truth for the entire fund pipeline lifecycle, from IC approval to Subscription, ensuring all data points are accurate, complete, up-to-date and compliant.
• Establish and enforce governance standards for pipeline information, ensuring all teams are working from the same playbook.
• Proactively track the pipeline through every stage, providing clear visibility on status and next steps to all stakeholders, leading regular check-ins to monitor progress and approvals against launch and closing timelines, identify potential roadblocks, and drive resolutions to keep the process on track.
• Act as a day-to-day liaison between GPs and internal stakeholders, maintaining and communicating status, deliverables, approvals and risks to key stakeholders.

The next Moonfarian:

• 4+ years of experience in project management, consulting, investment operations, private equity, venture capital, or startup operations
• Exceptional organizational and project management skills, with a proven ability to manage complex, multi-stakeholder projects and ability to thrive in fast-paced environments
• Proven ability to work effectively in a cross-functional team environment, with the confidence to guide and influence stakeholders from different departments to meet shared objectives
• Excellent communication skills, both written and verbal, with the ability to distill complex information into clear, actionable updates
• A proactive and problem-solving mindset, with a desire to build, document, and improve scalable processes
• Familiarity with regulatory and compliance requirements in the financial industry is a plus

If you feel you do not meet all of the requirements, we still encourage you to apply!

Please Note: We can only accept applications from those eligible to live and work in Berlin. This is a hybrid role with office attendance required 4 days/week.

Please note that we do not accept applications sent by email. You should submit your application directly through our careers website.

Invest in Yourself:

• Ownership and Impact: You are empowered to bring ideas, make decisions, and see your work directly contribute to Moonfare's success
• Transparent Environment: We believe in open communication. You will receive regular updates on company strategy, performance against our KPls, and key business decisions
• Personal Growth: We support your development with an individual growth budget of €1,500 or 2% of your base salary (whichever is higher)
• Invest in Your Future: We support your long-term financial goals with a company pension scheme, providing a 20% employer contribution
• Mental Wellbeing: We provide all employees with free, anonymous access to Nilo.health, a digital mental health platform. This includes daily meditations, self-help materials, and eight 1-on-1 sessions with expert psychologists per year.
• Relax and Recharge: You start with 25 vacation days and you'll receive one additional day for each year of tenure, up to a maximum of 30 days
• Daily Lunch: Enjoy a free lunch every day that you are in the Berlin office, with a weekly changing menu that includes salads, curries, pastas, and a variety of vegan and vegetarian options
• Subsidised Public Transport: We support your commute with a monthly subsidy for the Deutschland job ticket, making your travel easier and more affordable
• Fitness and Wellbeing: Stay active with a subsidised Urban Sports Club membership, giving you flexible access to a wide variety of sports and wellness activities across Germany
• A Culture of Excellence: Join a team of ambitious, smart, and committed professionals who are passionate about revolutionising private market investing

Our Values:

• Our clients come first, Moonfare comes second, and we prioritise ourselves third - Client-Centric Focus. Putting clients first means creating value for them is essential. Placing Moonfare second signifies that our individual professional future at Moonfare depends on the company's commercial success.
• We pursue excellence and honor our promises - Commitment to Excellence. We hold ourselves to the highest standards, taking responsibility for our failures, and celebrating our successes.
• We are here to win and to celebrate our collective achievements - Win together. We are mission-focused and think and act like owners. We exemplify the attitude we expect and each of us commits to do what it takes to succeed.
• We foster personal growth but each of us earns our place as a Moonfarian through merit - Growth and Merit. We hire, retain, and develop exceptional people and invest in empowering them to excel.

We understand the important role that diversity plays in our success. Different backgrounds, experiences and ideas push us further and raise the bar. We’re committed to developing an inclusive and safe culture where everyone  — regardless of colour, race, religion, sex, origin, sexuality, disability, marital status, citizenship or gender identity — knows that they are an integral part of the team and can bring their full potential to their work.

*Minimum investments vary according to jurisdiction.