Creative Coordinator (m/w/d)

We are a diverse and passionate team of beauty enthusiasts from across the globe, dedicated to creating an inclusive, supportive workplace where everyone feels valued. As an international beauty brand, we specialize in high-quality products that empower individuals to express their unique styles.

We embrace creativity, collaboration, and bold ideas, encouraging our team members to think outside the box and grow both personally and professionally. Join us in shaping the future of beauty!

As a Creative Coordinator, you ensure structure, clarity and smooth workflows within the Creative team. You coordinate requests, align stakeholders, and keep projects moving from briefing to delivery — with a strong sense for language, visual quality and organisation. In this role, you support our Creative Lead, maintain processes, and help the team work with focus and efficiency.

Tasks

• Coordinate all incoming creative requests and ensure clear briefing, prioritisation and task distribution
• Create and manage project timelines, track progress, and follow up on deadlines
• Support the translation of briefings into moodboards, visual drafts and presentation materials (e.g., Canva, PowerPoint)
• Maintain and improve workflows from briefing to delivery, ensuring smooth cross-team alignment
• Keep project management tools, file structures and shared assets organised and up to date
• Communicate proactively with internal teams (Brand, E-Commerce, Retail, Social), ensuring transparency on timelines, requirements and next steps
• Coordinate approval processes, feedback loops and delivery of final assets
• Prepare asset lists, shot lists and handover documents for productions, working closely with producers and the Creative Lead
• Anticipate bottlenecks, flag risks early and help maintain a focused workflow within the team

Requirements

• Strong organisational talent with a high sense for structure and clarity
• Confident communicator who can manage expectations and coordinate across departments
• Calm, solution-oriented and reliable when handling multiple tasks at once
• Understanding of creative workflows and how design, content and production connect
• Very strong command of German language (vocabulary, tonality, stylistic awareness)
• Proactive, adaptable, and comfortable taking ownership of planning and coordination tasks
• 2–3 years of experience in a creative, content or coordination role (agency or in-house)
• Familiarity with Canva, PowerPoint and basic project management tools

Benefits

• Growth & Development : Opportunities for both personal and professional growth within a dynamic team, with the chance to make a meaningful impact and create real value.
• Dynamic Work Environment : Tackle new challenges every day, bring your ideas and expertise to the table, and contribute to an inclusive and diverse workplace.
• Hybrid Setup : Benefit from the flexibility of a hybrid working model, including the option to work from home.
• Exclusive Benefits : Enjoy special employee discounts, including the opportunity to test our cosmetic products and experience treatments from our in-house nail stylist. Yes, you read that right—your own nail artist at work!
• Convenient Perks : Choose between a company-sponsored BVG card , an Edenred card (for groceries, fuel, and more), or an Urban Sports Club membership —whatever suits your lifestyle best.

Ready to impress us? Feel free to add a portfolio with your latest campaigns and standout visuals that highlight the impact of your work.