Local Office Manager - Part-time

About Agicap

Created in Lyon in 2016 by three French entrepreneurs, Agicap is one of the fastest scale-ups in Europe, with over 8000 customers, 650 employees and fast revenue growth (7x between 2021 and 2024). Agicap is part of the French Tech 120, rewarding the most promising startups in France.

Agicap allows Finance teams of Mid-Market companies to efficiently manage and forecast their cash, pay their suppliers and get paid. By combining a Treasury Management System, and Accounts Payable and Accounts Receivable solutions into a single platform, Agicap aims at becoming the next leading Treasury Management platform for mid-market companies.

We have raised €145M since our creation, with prestigious VC funds including AVP, Greenoaks, Partech and BlackFin, with a last round in November 2024.

These additional resources further fuel our product innovation, allowing us to grow significantly and accelerate our international expansion across the world.

We believe our success comes from our highly passionate and dedicated teams, committed to building a company where people can grow and build their careers. We are constantly looking for great talents, aiming for excellence and ready to join our ambitious adventure!

Tasks

Key responsibilities:

1. Office operations

• Ensure the smooth day-to-day running of the office (supplies, equipment, maintenance, badge access).
• Be the main point of contact with the space provider (coworking / landlord).
• Ensure compliance with fire safety and local regulatory obligations.
• Monitor office occupancy trends and anticipate future space needs.
• Manage the relationship with building- and equipment-related vendors (cleaning, security, maintenance).
• Ensure the office quality meets Agicap's standards.

2. Office life and employee experience

• Organize team events and initiatives that foster cohesion and employee engagement.
• Manage employee services (snacks, drinks, amenities, small orders).
• Act as the local point of contact for the needs and feedback of the German team.

3. Onboarding / Offboarding

• Prepare the arrival of new joiners (workstation, equipment, welcome pack).
• Support departing employees (administrative and logistical offboarding).

4. Administrative support and local compliance

• Provide first-level support on administrative matters (supplier contracts, invoices, expense reports).
• Contribute to monitoring local legal obligations, working with the Legal, Finance, and HR teams at headquarters.

5. Reporting and coordination

• Provide regular reporting to the manager on activity and ongoing topics.
• Take part in Office Management team meetings and contribute to sharing best practices across offices.
• Monitor the Berlin office's operating budget.

Requirements

• Native or fluent German, with professional-level English required to communicate with the manager and colleagues.
• Proven experience in a similar role (office management, administrative coordination, facilities) within an international
  environment.
• Strong sense of organization, autonomy, and rigor, with the ability to manage a wide range of information.
• Good interpersonal skills, service-oriented mindset, and ability to work in a multicultural environment.
• Flexibility and pragmatism, comfortable switching between different tasks.

Contract type: Permanent contract - 50% - 4h/day – Monday to Friday

Benefits

Our benefits

• Competitive Compensation: Attractive package including both fixed and variable components.
• Prime Office Location: Work from a large, modern office at Moritzplatz (Berlin) featuring a large terrace, snacks, and drinks.
• Professional Development: Access a “Mini-MBA” with a focus on Finance & Treasury via the Agicap Academy.
• Global Collaboration: Join a diverse international team with regular events in Berlin and occasional trips to our headquarters in France.
• Meal & Grocery Allowance: Receive up to €108/month tax-free for lunch or groceries, easily managed via the Hrmony app.
• Tenure Rewards: Enjoy a €30 monthly shopping voucher after one year and up to two additional vacation days based on your length of service.
• Team Culture: Be part of a dynamic environment with global offsites (like our recent annual seminar in the South of France) and local team events.

Agicap is committed to providing equal opportunities for everyone, and we foster an inclusive work environment that values diversity!